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1. Name
    The Club shall be called Coxheath & Farleigh Junior football Club and shall incorporate Coxheath Colts Junior Football Club (the Club).

2. Objectives
    The Objectives shall be to provide association football and such social and recreational pursuits for children and their parents/guardians as may be deemed desirable.

3. Status of Rules
    These Rules (the Club Rules) form a binding agreement between each member of the Club.

4. Rules and Regulations
    The Club shall have the status of a affiliated member Club of The Football association by virtue of its affiliation to the Kent County Football Association The Rules and regulations of The Football association and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed incorporated into the Club Rules. No alteration to the Club Rules shall be effective without prior written approval of the parent Association. The Club will also abide by The Football Association's Child Protection Policies and Procedures, Codes of Conduct and the Equal opportunities and Anti-Discrimination Policy.

5. Club Membership
    The members of the Club shall be those persons listed in the register of members which shall be maintained by the Registration Secretary. Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to the membership shall be at the sole discretion of the Club Committee in conjunction with the team manager. In the event of a member's resignation or expulsion his or her name shall be removed from the Membership register. The Football Association and Kent County Football Association shall be given access to the membership Register on demand.

6. Annual Membership Fee
    The annual membership fee payable shall be reviewed and set at the annual general meeting.

7. Resignation & Expulsion
    A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. The notice must be accompanied by payment of all monies due to that date together with all property belonging to the Club.
The Club Committee shall have the power to fine, suspend or expel any member of the Club deemed guilty of conduct prejudicial to the good name of the Club.
A member who resigns or is expelled shall not be entitled to claim any, or share of any of the Club Property.

8. Club Committee
    The Club committee shall consist of a Chairman, Vice Chairman, Club Secretary, Treasurer, and Social Secretary, all of whom will be elected at the Annual General Meeting. Each member shall hold his/her office from the date of appointment until the next Annual General Meeting. No one person may hold more than two positions of Club officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Meetings of the Club Committee shall be chaired by the Chairman or in his absence a Chairman shall be appointed from those present. Three members of the Club Committee must be present before meetings can proceed. All voting shall be made by a simple majority of those in attendance and in the event of a tie the Chairman shall have the casting vote. The Club Committee shall have the power to appoint such sub committees as may from time to time be deemed necessary. Decisions of the Club Committee shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
Any member of the Club Committee may call a meeting by giving not less than 7 day's notice to all members of the Club Committee. The Club Committee shall hold nit less than four meetings a year. Any outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a simple majority of the remaining Club Committee members. Save as provided for in the Rules and Regulations of The Football Association and The Kent County Football Association, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

9. Annual and Extraordinary General Meetings
    An Annual General Meeting (AGM) shall be held within one month after completion of the Club's League schedules. The Club Secretary shall give written notice of not less than 21 days of such meeting to all parents/guardians. The AGM shall be held to receive a report of the activities of the Club over the previous year, to receive a report of the Club's finances over the previous year, to elect Members of the Club Committee, and to consider any other business. An Extraordinary General Meeting may be called at any time by the Club Committee when deemed desirable and also upon the written request of at least six members. The Quorum for a General meeting shall be 20. The Chairman or in their absence the Vice Chairman shall take the Chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of a tie the chairperson shall have a casting vote. The Club Secretary, or in their absence a member of the Club Committee shall enter the Minutes of General Meetings in the Minute Book of the Club.

10. Club Teams
    At its first meeting following each AGM the Club Committee shall appoint A Club Member responsible for each of the Club's football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present at the AGM a report into the activities of the team.

11. Club Finances
    A bank account shall be opened and maintained in the name of the Club. Designated signatories shall be the Club Chairman, The Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the treasurer and deposited in the Club Account. The income and assets of the Club shall be applied only in furtherance of the objectives of the Club. The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club. The club shall prepare annual Financial Statement in such form as shall be published by The Football Association from time to time. The property and /or assets of the Club shall be vested in the Club and a register kept by two members of the Club Committee.

12. Dissolution
    A resolution to dissolve the Club shall only be proposed at a general meeting and shall be carried by a majority of at least 75% of the members present.
In this event any funds/property in the Club shall as The Club Committee decides, either be donated to a charity or divided by the members registered with the Club at the time. This decision shall be made with the consent of The Kent County Football association.

 

© 1973 Coxheath & Farleigh JFC
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